Highcross - Finance Manager

Responsible for the management of all financial matters on site, providing analytical reporting to the Centre Director & Surveyor.

Ensure robust financial management of the centre’s service charge, non-recoverable expenditure and car park P&L.

Line manage the centre Administrator.

Key Responsibilities

• Oversee the finance department operation, set goals and objectives, and design a framework for these to be met.

• Preparing service charge budgets, meticulously monitoring expenditure and income, cash flow management and producing monthly reconcilliations and forecasts. This will include service charge budgets along with the centre’s NRI (Non-Recoverable Income) budget where applicable.

• Provide monthly P&L’s, income and expenditure forecast against actual for the shopping centre and car parks.

• Ensure that all aspects of the Centre’s financial processes from purchasing to invoicing are completed in line with company policy, authority limits and controls.

• Provide reports to accounts and surveyors of any ad-hoc income and recharges, including checking appropriate documents available to support queries (for example on recharges to tenant occupiers).

• Provide ad-hoc reports, data and analysis to support the Centre Director for strategic and operational decisions.

• Work closely with the surveyor and client accountant to ensure all client requests are managed effectively.

• Management of suppliers ensuring all PO requests and queries are dealt with in a timely manner.

• Liaise with auditors to ensure appropriate monitoring of Service Charge expenditure is maintained and year-end reconciliations are completed within 28 days of issue.

• Provide financial reports and interpret financial information to non-finance budget holders.

• Monthly review of income and expenditure along with adjustments to ensure adequate variance analysis.

• Management of the Landlord Rates liabilities where appropriate.

• Support HR on payroll adjustments and manage the payroll process to ensure accuracy and minimal errors.

• Management of utility invoices, including void units. Checking invoices are based on meter reads not estimates and to track utility expenditure.

• Working with 3rd party provider for Utilities to ensure accuracy and no debt.

• Process CoT within 24 hours of a unit coming back under the centre’s control.

• Maintain Audit of all contracts with suppliers, check invoices are within terms of supplier agreements and benchmark KPI performance.

• Provide recommendations for savings, and analysis of cost headings to show good financial and management controls in place.

Leadership

• Line manage the centre Administrator

• Be part of the duty management team and rota which will include on call and weekend working in line with centre’s duty management rota / needs of the business.

• Any other duties as required.

Skills, Knowledge and Experience

• Computer literate, in particular Excel, SharePoint & Word.

• Excellence in organisational ability, oral and written communication, report writing and exemplary presentation skills, capable of engaging senior managers and delivery teams alike.

• Financial acumen with strong commercial focus applied within a large organisation, with success in preparing and managing budgets and profit and loss (P&L) accounts.

• Ability to present articulately at various management meetings

• Strong attention to detail.

• Strong organisational and management skills.

• Ability to work well with others and make clear decisions and continue to deliver results under pressure.

• Excellent time management and prioritisation skills.

• Ability to handle confidential information.

• A team player who can work effectively with a variety of different people.

• Experience working in a fast paced environment.

• Driving consistent processes and delivering consistent results.

• Excellent people management skills, with a record of leading through motivation and recognition.

Desirable

• Previous experience of property management accounting platforms desirable but not essential

• Qualified (AAT, CIMA, ACCA or equivalent) or other similar.

• Deadline driven accounts environment experience

• SIA non front line licence

Working hours - 40 hours