Health & Safety and Compliance Coordinator - Highcross Shopping Centre


Salary - £30,000

About the Job

The Technical Services team is responsible for the delivery of a safe and well-maintained shopping Centre, by ensuring that the building, equipment, machinery, and aesthetics are fully maintained and operational through the use of planned, reactive, and cost-effective engineering and maintenance.

The department will ensure all records and reports relating to the shopping Centre are kept up-to-date and analysed to identify opportunities for service improvements.

 A key component to the department is to enhance the brand and overall profitability of the asset by achieving performance targets and other business plan objectives.

Reporting to the Technical Service Manager the role of the Health & Safety and, Compliance Coordinator is pivotal to the success of the centre management operation, working closely with all business functions to ensure that health and safety management systems are maintained and that the centre is compliant with all Health & Safety legislation and the Fire Regulatory Reform Act.

Key Responsibilities

  • Promote a culture of positive health and safety awareness to employees, contractors, and members of the public.
  • Assist in reviewing the implementation and performance of the ISO 45001.
  • Assist in reporting, investigating, recording, and analysing accidents and incidents.
  • Implement and monitor policies and plans, and maintain procedures, including reviewing and auditing.
  • Carry out monthly HSE audits and follow up actions to timely completion. Support teams with weekly inspections when required.
  • Maintain all aspects of the Health & Safety Management Systems. Working closely with all department leads to close any outstanding actions in line with agreed timescales.
  • Maintain all aspects of the Environmental Management Systems
  • Support in the completion and review of all risk assessments
  • Support in health & safety inspections and prepare reports as required
  • Prepare the documentation for the sites Health & Safety and Environmental committee meetings, including minute taker and distribution.
  • Ensure Health & Safety and Environmental boards are updated with changes of policy or procedure
  • Support in investigations of accidents, incidents, dangerous occurrences and near misses. Ensuring insurers are notified as appropriate. Collating all required documentation.
  • Ensure all site audit processes are maintained
  • Support in the issue of the appropriate permit to work for contractors undertaking work within the centre
  • Support in the inspection of contractor work and retail delivery
  • Carryout empty unit inspections ensuring units remain compliant
  • Have a good understanding of the site’s Health & Safety and Environmental policies and requirements on site including evacuation procedures and to ensure the safety of non-site personnel/visitors

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and overall business objectives.

Additional Responsibilities:

  • Attend any training and development courses as necessary.
  • Adhere to all company policies and procedures
  • Undertake any other reasonable duties as required to meet the needs of the Centre.
  • Undertake administrative duties as required to support the senior leadership team. including reception cover on a rota basis supported by the centre management administration team

Skills, Knowledge and Experience

  • IOSH Managing Safely
  • Minimum of 2 years working in a similar role and environment
  • Display a good understanding of Health & Safety legislation and Regulatory Reform (Fire Safety) Order 2005
  • Experience in the use of health and safety software
  • Accomplished in the use of Microsoft 365 software tools
  • Good communicator at all levels
  • Self-Motivated
  • Organised and meticulous to detail
  • Knowledge of ESG would be beneficial but not essential
  • Ability to engage with stakeholders at all levels.
  • Knowledge of CAFM systems
  • Experience of managing insurance claims desirable

Working Hours - 40 hrs per week Monday – Friday 08:30- 5:30

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